Effective September 29, 2016
Participation in Privacy shield. Aquent is committed to safeguarding the privacy of its employees, applicants, clients, and user of its website. Aquent complies with Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use and retention of personal information from European Union member countries. Aquent has certified that it adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, Recourse Enforcement and Liability. If there is a conflict between this policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. This Policy outlines our general policy and practices for implementing the Principles. To learn more about Privacy Shield and to view Aquent’s certification please visit https://www.privacyshield.gov/list.
- Please note that we may be required to disclose your personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.
- The following websites: Aquent.com, my.aquent.com, Gymnasium.com, vitamintalent.com, aquentstudios.com, thetalentcalendar.com, robohead.net, majortom.net (the “Aquent Websites”)
- all individuals who provide Personal Data, such as clients, applicants, employees, business partners, registered users of the Aquent Websites and others;
- all locations where Aquent operates, even where local regulations do not exist; and
- all methods of contact, including in person, written, via the internet, direct mail, telephone or facsimile.
Type of data collected. In the course of conductIng its business and to comply with government regulations, Aquent collects certain Personal Data. Personal Data is information related to an identified or identifiable person. Names, home addresses, email addresses, credit card information, personnel file and benefits information are all examples of Personal Data Aquent collects.
Use of collected data. Aquent uses this information for the purpose of identifying individuals personally, communicating with them, finding employees and applicants for temporary positions with our clients, informing individuals of our services in which they might be interested, sending individuals information regarding Aquent, its affiliated companies and partners(such as promotions and events), and for billing and payment. In the case of Aquent Employees Aquent also uses the information for the purpose of complying with human resource requirements, complying with government regulations and providing employee benefits. Aquent may request employees, applicants, customers and registered users of the Aquent Websites to complete questionnaires or surveys regarding their experience with Aquent or their use of the websites. Responses are used by Aquent solely to assist it in improving services or the navigation features and functionality of the websites. Participation in such surveys is voluntary.
Cookies. Certain additional information also is collected from users of this website in an aggregate form and used solely in connection with improving the performance and responsiveness of our services and website. This information includes a user’s originating domain, time of visit, connection speed, domain names, and Internet service provider. This information is not personally identifiable information and Aquent makes no attempt to correlate such information to an individual user.
How we protect your data. Aquent takes reasonable security measures such as password protections, encryption, physical lock and other precautions as we deem appropriate to protect the information it collects from loss, misuse and unauthorized access, disclosure, alteration and destruction. Employees authorized to access Personal Data of others are required to take the appropriate safeguards to protect the Personal Data. Some information gathered on the Aquent websites is encrypted and protected with secure socket layer (SSL) encryption. Where Aquent deems encryption unnecessary, website users are so informed. Only the individual user and Aquent personnel (solely on a need-to-know basis) have access to such information. All information collected from website users by Aquent is stored on servers hosted in a physically secure environment. However, Users should keep in mind that the website and the Aquent services are run on software, hardware, and networks, any component of which may from time to time require maintenance or experience problems or breaches of security. Website users are required to keep their Aquent passwords confidential. Aquent is not responsible for misuse of passwords. Users should advise Aquent immediately if they believe their passwords have been compromised.
Questions about the security of the website should be directed to firstname.lastname@example.org.
Disclosure of Personal Information. All information collected by Aquent is collected, stored, and processed in commercial data processing facilities in the the United States, This allows Aquent to provide applicants with access to opportunities around the globe, and to improve Aquent’s ability to withstand individual system failures. Aquent may from time to time transfer Personal Data within and between its various worldwide locations in the normal course of business; therefore Personal Data may be transferred to any country in the world, subject to this Policy and applicable laws.
Aquent may disclose Personal Data as follows:
- Third Party Service Providers: Aquent may from time to time, outsource some or all of the operations of our business to third-party service providers. Entities with which Aquent partners for special projects or initiatives are provided with the minimum amount of information needed for the purpose of accomplishing their tasks and we restrict how such service providers may access, use and disclose your data.
- Agents: Aquent works with other companies and individuals to perform functions on its behalf. Examples include processing compensation, providing employee benefits, and performing legal and other professional services. These agents have access to Personal Data needed to perform their functions, but they are contractually bound to restrict their use to the purposes for which they have been retained by Aquent.
- Legal Investigations and requests: Aquent may disclose Personal Data to law enforcement agencies or other governmental agencies when required to do so or when Aquent in good faith believes it is necessary in order to comply with legal obligations.
Choice. You can always choose not to provide personal information, although you may be prevented from using all or portions of the websites or our services by making that choice. You can opt out of our promotional or marketing emails at any time by clicking the unsubscribe link at the bottom of any such promotional or marketing email or by sending an email indicating your desire to opt out of such future promotional or marketing emails to email@example.com. You cannot opt out of administrative or transactional emails.
When hiring employees Aquent must collect and transfer Personal Data in order to comply with statutes, rules and regulations pertaining to employment. It is necessary for Aquent to collect, store and in some cases transfer personal data to third parties such as payroll service companies, health insurance organizations or government agencies as required by law. Any such transfers will be solely for the purposes of fulfilling Aquent’s obligations to its employees, such as payroll and insurance. Concerned individuals may withhold consent to such transfers and will be informed of the impact such opt-out will have on their employment within Aquent (ex. inability to process benefits or payroll data in a timely or appropriate fashion).
Data Integrity. We encourage you to promptly update Personal Data previously provided to us if it changes so that Aquent can maintain accurate data about you. You may contact Aquent to update the content and accuracy of your information. Registered users of the Aquent website have access to their individual information and may update or correct it at any time. Although you may change your data, Aquent may retain in backup or inactive files containing the uncorrected or outdated data. Such data may be retained for several reasons, including backups for disaster recovery planning, dispute resolution purposes, troubleshooting, and enforcement of agreements. Therefore, you should not expect that all of your historical data will be removed from our databases at the time you notify us of changes. Aquent reserves the right to correct Personal Data to make it current and consistent with data directly provided by you -- for example, when you update your address on your resume but not elsewhere.
Attention: Privacy Complaints
501 Boylston Street
Boston MA 02116
If a complaint or dispute cannot be resolved through Aquent’s internal process, Aquent has committed to refer such unresolved privacy complaints under the EU-US Privacy Shield Principles to an the EU Data Protection Authorities and to participate in the dispute resolution procedures of the panel established by the EU Data Protection authorities.
If your dispute or can’t be resolved through use of the above referenced independent recourse mechanisms, you may have the right to require that Aquent enter into binding arbitration with you pursuant to the Privacy Shield’s Recourse, Enforcement, and Liability Principle and Annex 1 of the Privacy Shield.
Regulatory Oversight. Aquent is subject to the investigatory and enforcement powers of the United States Federal Trade Commission.